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Study Leave

Introduction

Study leave aims to:

  • Enhance clinical education, training and learning.
  • Be incorporated as an integral part of the education and training process.
  • Provide education and training not easily acquired in the clinical setting e.g. the acquisition of a theoretical knowledge base.
  • Support the delivery of curriculum targets.
  • Be considered as part of the appraisal process between the trainee and their Educational Supervisor.

In brief, Specialty Registrars are entitled to a maximum of 30 days study leave per year. The year’s allocation is calculated from the date of commencement onto the programme. Trainees who are less than full-time will be allocated study leave days on a pro-rata basis.

The study leave allowance is £563 per trainee per year. If you are undertaking a masters course, (or equivalent short-courses) during your first year on the programme, the study leave allowance will be used towards the cost of the masters course.

Policy

The Public Health Training Programme will adhere to the Severn Deanery policy. This policy provides further information on study leave and outlines points to consider when applying for study leave.

Specialty Registrars

Expectations whilst attending the academic course.

The priority during the academic year is to gain knowledge for the Part A MFPH. However, StRs should remain in contact with their training location whilst attending the academic course and, unless on annual or study leave agreed with their educational supervisor, should attend their training location during the term recesses. Where the StR is attending the academic course will determine whether contact in term time is in person or by e-mail / telephone. Whilst this contact with the training location will not count towards the 48 months required for CCT, it is an expectation of South West Public Health Training Programme. Maintaining contact will help observe and better understand the theory being taught on the academic course. Attendance at tutorials is encouraged as long as it does not interrupt the academic work.

It is expected that trainees return to their training location after completion of the taught element of their academic course. However, it is recognised that they will require protected time in order to write up and complete any written assignments and their dissertation in accordance with time requirement stipulated by their relevant academic institution. This ‘protected time’, must be agreed with their educational supervisor.

Annual leave during the academic year must be taken during the term recesses. All leave must be agreed with the educational supervisor.

Study Leave Forms

Time off for study leave should be requested as per the study leave application form. You should also confirm the cost of the course on this form.

Once attendance on a course has been approved the preferred method of paying for the course is by invoice. You will need to provide the following details to the course provider so that they can raise an invoice:

FAO: Kate Rocha
NHS Bristol
5QJ PAYABLES 6515
Phoenix House, Topcliffe Lane
Wakefield, West Yorkshire
WF3 1WE

If the course supplier is unable to raise an invoice, you will need to pay for the course and claim the cost back via an expenses form. Please ensure that you complete one expenses claim form for the actual cost of the course and a separate subsistence and travel expenses for any agreed associated expenses.